Email-Triggered Agents

Trigger AI workflows by sending or forwarding emails to your Agent’s unique address — perfect for summaries, automation, and intelligent replies.

Overview

Email-triggered AI Agents allow you to run workflows simply by forwarding or CC’ing an email thread to a special address tied to your Agent. These Agents are perfect for turning email content into structured, automated actions — without needing to open MindStudio directly.

Common use cases include:

• Email Thread Summarization: Get a digest of long email chains with action items and proposed replies.

• Meeting Prep: Summarize recent threads ahead of scheduled calls.

• Follow-up Drafts: Automatically generate a professional reply.

• Document Intake: Extract insights or metadata from attachments.

• Support Triage: Classify or escalate incoming messages.

• CRM Logging: Parse and forward important data to your system of record.

• Content Generation: Turn customer emails into tweets, summaries, or marketing copy.

How It Works

When an AI Agent is set to use the Email run mode, MindStudio assigns it a unique, auto-generated email address. Any message sent to this address will automatically trigger the Agent.

The incoming email’s metadata and body are passed to the workflow via launch variables:

• from – The sender’s email address

• subject – The subject line of the incoming email

• message – The full text content of the email

• attachments – Any files included in the email

After the workflow runs, the Agent can send an email response using the Send Email block — containing the output of the Agent.

Key Features

• Dedicated Trigger Address: Every Agent gets its own email address.

• Email Metadata Access: Bring in data from the email.

• Attachment Support: Incoming files can be accessed as part of the workflow.

• Sender Permissions: Restrict usage to authorized email addresses.

• Reply Automation: Send structured responses directly to the inbox.

• Automated Workflows: Agents operate entirely from your inbox — no UI needed.

Setup Requirements

To configure an AI Agent to trigger via email:

• Open the Start Block in your workflow.

• Set the Run Mode to Email.

• Use email-related launch variables.

• Use blocks like Generate Text to analyze the message.

• Use Send Email to deliver a response.

• Copy your Agent’s trigger email address and forward messages to it.